Is there anything more important to your business than being productive at work? What good is being profitable if you’re not being as productive as you could be? Productivity allows for things to get done better & faster.
As you know, the problem with being productive is finding a balance between doing great work with daily distractions. In an age where technology is replacing in-person communication – being productive can be a hard thing to do. You might be attached to Instagram, Facebook or even your inbox. Staying connected is important but when it gets in the way of your productivity it’s time to detox.
The good news is that you can be more productive if you stick to a few rules to keep you on track during your work day.
1. Put Your Cell Phone Away
If you honestly tallied up how many times you reached for your phone during the day you might be a bit alarmed. And if you’re thinking but I’m a freelancer, contractor or small business owner I MUST HAVE MY CELL ON AT ALL TIMES…stop it right now. Your cell phone habits (along with sitting) are killing you.
- If you’re in a meeting turn your phone off.
- When you’re driving place your phone in the glove compartment.
- When you’re taking your 20 min meditation break mute your phone and place it in a separate room.
- When you’re on your lunch break leave your phone at your desk.
2.Create a To-Do List
To do list help us prioritize our duties and stay on course. Work on one task at a time. Our brains may be brilliant machines but only a very small percentage of people are efficient multi-taskers so cut yourself a break and do one thing at a time.
3. Set Specific Times To Check Emails
Emails are the new hour meetings. No, really – checking emails are a productivity killer. If you’re in online customer service then this may not apply to you but for everyone else – select four times throughout your work day to check emails. Start with 9:15 AM, 11:15 AM, 2:15 PM and 4:30PM. Adjust the times according to your own schedule.
4. Take A Break
Starting to feel like The Office version of Birdman: borderline “I’m going to lose it if I don’t get out of here”? Yeah, it’s time to stand up slowly and walk away. No you’re not crazy – your body has just had a little bit too much stimulation and it needs to Kumbaya. Why are you still at your desk?
5. Keep Track of Time
Wow, is it 3:00PM already? How many times do that happen and you’re not really sure what you did or how it matters? Look back at that To-Do list you made and see how long it took you to complete each task. Did you get through #1? Did you divert onto other things? Why? Did it help or make things worst. Track your day so that you can catch your pattern of behavior. If you’re not making efficient use of your time – it’s time to change it up a bit.